Registration Regulations 

Regulations for the Registration of Stock in the Welsh Stud Book and for Entry in the Appendix thereto

Contents

  • Welsh Stud Book
    • 1. The Sections
    • 2. Definitions
    • 3. Mating between Sections
    • 4. Transfers between Sections
    • 5. Application for Registration or Entry
    • 6. Birth Notification
    • 7. Late Applications
    • 8. Geldings
    • 9. Prefix
    • 10. Non-Acceptance
    • 11. Service Certificate
    • 12. Stallion Licence
    • 13. Artificial Insemination
    • 14. Embryo Transfers
    • 15. Random Blood Testing
    • 16. Transfers of Ownership
    • 17. Export Certificate
    • 18. Importation/Re-importation
    • 19. Leases/Loan
    • 20. Complaints
    • 21. Errors
  • Part-Bred Register
  • Overseas Register
  • International Register
  • International Acceptance
  • Section X


1. THE SECTIONS

Ponies and cobs may be registered in the Welsh Stud Book or entered in the Appendix thereto, in the appropriate one of the following Sections:

  • Section A Welsh Mountain Ponies not exceeding 12 hands high (121.9 cms)
  • Section B Welsh Ponies not exceeding 13 hands 2 inches high (137.2 cms)
  • Section C Welsh Ponies of Cob Type, not exceeding 13 hands 2 inches high (137.2 cms)
  • Section D Welsh Cobs, no height limit
  • Section E Geldings

No animal can be registered or entered in more than one Section of the Welsh Stud Book, its Appendix or the Welsh Part Bred Register.

2. DEFINITIONS

For the purpose of these Regulations, the following definitions shall apply:

2.1 A registered pony or cob is a pony or cob registered in Section A, B, C or D of the Welsh Stud Book. Such animals are by a registered sire and out of a registered or F.S.2 dam.

2.2 An F.S.2 female is a female entered in the Appendix to the Welsh Stud Book in Section A, B, C or D. Such animals are by a registered sire and out of an F.S.1 dam and have been approved as true to type.

2.3 An F.S.1 female is a female entered in the Appendix to the Welsh Stud Book in Section A, B, C or D. Such animals are by a registered sire and out of an F.S dam and have been approved as true to type.

2.4 An F.S female was a female entered in the Appendix to the Welsh Stud Book in Section A, B, C or D before the Appendix was closed on 1st January, 1960.

2.5 A gelding is a castrated male pony or cob entered in Section E of the Welsh Stud Book. Such animals are by a registered sire and out of a registered, F.S, F.S.1 or F.S.2 dam.

2.6 The age of a pony or cob is calculated from 1st January of the year of birth.

2.7 A piebald has a body coat consisting of large irregular patches of black and white. The line of demarcation between the two colours is generally well defined.

2.8 A skewbald has a body coat consisting of large irregular patches of white and of any definite colour except black. The line of demarcation between the colours is generally well defined.

3. MATING BETWEEN SECTIONS

The progeny of a sire and a dam from different Sections will be eligible for registration or entry in the Section indicated in thefollowing table:

 

Parents

Progeny

A x A

A

A x B

B

A x C

C

A x D

C

B x B

B

B x C

C

B x D

C or D

C x C

C

C x D

C or D

D x D

D

 

4. TRANSFERS BETWEEN SECTIONS

On the basis of height certified by a Veterinary Surgeon, the Society may sanction:

4.1 A transfer from Section A to Section B of stock which has grown over 12 hands.

4.2 A transfer from Section C to Section D of stock which has grown over 13 hands 2 inches.

4.3 A transfer from Section D to Section C of stock, seven years old or over, which does not exceed 13 hands 2 inches.

5. APPLICATION FOR REGISTRATION OR ENTRY

Each application for registration in the Welsh Stud Book or entry in the Appendix thereto shall be made on a form supplied by the Society, and shall, except in the case of geldings, be lodged with the Society on or before 31st December of the year of birth.

Each application shall be signed by both the owner and the breeder. Each application shall be accompanied by the prescribed fee. An application for registration or entry will only be considered when both the owner and the breeder are paid-up Members of the Society, except in the case of geldings. The breeder is the recorded owner or lessee of the dam at the time of foaling.

6. BIRTH NOTIFICATION

(Note: This was ended in January 2001, but is retained here for reference.)

6.1 In the case of colts, members have the choice, as an alternative to registration, to notify the birth on or before 31stDecember of the year of birth. Each notification shall be accompanied by the prescribed fee. Birth Notification is a preliminary to registration as a colt within 12 months following the year of birth. In the case of a colt whose birth has been notified as provided in the preceding clause, applications for registration must be made before such a colt attains the age of two years.

6.2 The birth of stock which may be entered as an FS2 female shall be notified to the Society, on or before 31stDecember during the year of birth, on a form supplied by the Society. After notification, each application for entry of an FS2 female shall be lodged with the Society within 12 months following the year of birth. Such application shall be signed by a Society Judge certifying that the female is true to type.

Note: F.S.1. and F.S.2. females are eligible for exhibition in Welsh classes and to compete for the Society's Medals, except in cases where the class is restricted by the Show Authority.

7. LATE APPLICATIONS

7.1

Applications submitted between 31st December in the year of birth and 31stJanuary of the following year will be accepted with a late fee above the normal registration fee.

Late application for the registration of a colt/FILLY may be considered provided the following procedure is followed. The age of an animal being determined as from 1st January, e.g.

Colt/Filly foal born 2014, not registered before 31st December, 2014, eligible thereafter as follows:

2015 (Yearling)
Application for registration must be submitted before 31st December, 2015. (Parentage Testing at this stage is mandatory).

2016 (Two year old)
Application for registration must be submitted before 31st December, 2016. Late application at a higher rate of penalty fee (than yearling). (Parentage Testing at this stage is mandatory).

2017 (Three year old)
Application for registration must be submitted before 31st December, 2017. Late application at a higher rate of penalty fee (than yearling). (Parentage Testing at this stage is mandatory).

2018 (Four year old or over)
Application for registration must submitted before 31st December, 2018. Late application at a higher rate of penalty fee (than yearling). (Parentage Testing at this stage is mandatory).

7.2 Late application for the registration or entry of a FOUNDATION STOCK FILLY provided notification of birth, (F.S.2) has been given at the correct time will be considered bearing in mind that penalty fees would not come into operation until the animal attains the age of 2 years (F.S.2 fillies accepted as yearlings after inspection).

[NOTE: Application forms submitted within the appropriate time have a “shelf life” of four years. Failure to complete registration within that period of time will result in the appropriate penalty fees being introduced.]

8. GELDINGS

8.1 An application for the entry of a gelding may be made at any age, following castration.

8.2 An application may also be accepted, in the case of a gelding, from non-members at the prescribed fee.

8.3 Each application shall be accompanied by a Veterinary Surgeon’s Certificate of castration.

8.4 A registered male which is castrated shall be entered as a gelding before the Society will record a transfer of ownership.

9. PREFIX

In naming stock, the applicant must use the breeder’s registered prefix. A breeder may apply to register a prefix for his/her exclusive use in naming stock upon payment of the prescribed fee. The Society shall have the right to decline to accept an application to register a prefix when, in its opinion, the prefix is unsuitable or objectionable. A prefix must also be approved by the British Central Prefix Register.

10. NON-ACCEPTANCE

The Society shall have the right to decline to accept an application for registration or entry when, in its opinion:

10.1 The application form has not been completed in sufficient detail.

10.2 The name of the animal is unsuitable or objectionable.

10.3 The animal is piebald or skewbald in colour.

11. SERVICE CERTIFICATE

11.1 Each application for registration or entry shall be accompanied by a certificate on a form approved by the Society and signed by the owner or lessee of the sire. The certificate shall specify the sire and the dam, the date(s) of service, and, if appropriate, the dates when the sire and the dam ran together. If the breeder and the owner or lessee of the sire at the time of covering are the same the requirement for a service certificate will be waived subject to the completion of the appropriate section of the applications form.

11.2 Only service certificates supplied by the Society will be accepted. Details of such certificates having been recorded in the Office.

11.3 In the case of a dam running on approved land the application for registration or entry must be accompanied by a certificate signed by the Secretary or authorised officer of the Improvement Society, confirming that the mare has been running with a registered stallion. (Approved Land is Common Land or Land under the jurisdiction of Pony Improvement Societies where a stallion which has been granted a premium by the Society is running.)

12. STALLION LICENCE

An application for registration or entry will only be considered when the sire holds:

12.1 A Licence issued by the Society, or

12.2 A Veterinary Certificate issued before 1 January 1983 and inspected by the Society or

12.3 A Stallion Licence issued by the Ministry of Agriculture, Fisheries and Food and inspected by the Society.

13. ARTIFICIAL INSEMINATION

An application for registration or entry of stock got by artificial insemination will be accepted subject to the following conditions:-

13.1 Owners and breeders must be members of the Society at the time of registration.

13.2 Stallions must be Registered, Licensed and DNA Typed.

13.3 Stallion owners must maintain a special Report of Service by A.I. which will be returned to the Society at the end of the covering season. In addition, a Stallion Covering Certificate will be required in an amended version for A.I. coverings.

13.4 Collection of semen shall be carried out under the supervision of a Veterinary Surgeon or an approved person.

13.5 Insemination shall be carried out by a Veterinary Surgeon or an approved person who will countersign the A.I. Service Certificate, (see 13.3 above).

13.6 The application for Registration shall be lodged with the Society on or before 31st December of the year of birth. The mare and foal must be DNA typed and identified by a Veterinary Surgeon on the Society’s special (A.I.) Application form. The Foal will only be accepted for Registration if no exclusion occurs when comparison is effected with the Sire and Dam.

NOTES

In the case of Welsh Part-Bred foals, regulation 13.1 does not apply and regulation 13.2 only applies if the Stallion is contributing registered Welsh Blood to the progeny.

The Foal DNA form will have the names and reference numbers of the Sire and Dam added before despatch from the Society with instructions for the laboratory to proceed with parentage tests.

All Overseas Societies are requested to submit records to the Welsh Pony & Cob Society of Stallions with permits, the semen collected, mare coverings and successful foalings each year. This would enable an overall review of the use of A.I. within the Welsh Breeds and for an overall picture to be built up over the years.

14. EMBRYO TRANSFERS

The covering preceding embryo transfer should be dealt with by the procedures required for their natural mating or Artificial Insemination, as appropriate. Both stages of the embryo transfer - the extraction from the Donor Mare and the introduction to the Host Mare must be carried out by a Veterinary Surgeon, and with appropriately designed Certification.

The covering preceding embryo transfer should be dealt with by the procedures required for their natural mating or Artificial Insemination, as appropriate. Both stages of the embryo transfer – the extraction from the Donor Mare and the introduction of the Host Mare must be carried out by a Veterinary Surgeon, and with appropriately designed Certification.

Appropriate records should be kept in the same way for Embryo Transfer foalings as for A.I.

15. RANDOM PARENTAGE TESTING

The Society shall select, at random, from the applications for registration/entry, animals for DNA typing to validate parentage. If parentage fails to be established, the application will be rejected.

16. TRANSFERS OF OWNERSHIP and EXPORT

Notification of transfer of ownership of ponies or cobs registered/entered, must be completed before registration/entry of their progeny can be accepted. It is the responsibility of the purchaser of the pony or cob to notify the Society of the purchase and surrender the Registration Certificate/Passport for endorsement and pay the relevant transfer fee within 30 days of purchase.

It is the responsibility of the seller/vendor to ensure that the Passport/Registration Certificate has been correctly signed by the seller/vendor and dated to show the correct date of purchase.

18. LEASES/LOAN

When a pony or cob is leased or loaned, both the owner and lessee must lodge the necessary information on a form prescribed by the Society before registration or entry of progeny can be considered.

19. COMPLAINTS

A Member who complains as to the correctness of a pedigree of any pony or cob registered or entered with the Society shall deposit with the Society a sum of £200 and submit a signed statement substantiating their complaint. If, following an investigation, the complaint is deemed by the Society to be well founded, the sum will be repaid. If following investigation the complaint is deemed by the Society to be illfounded, the sum will be forfeited.

20. ERRORS

In the event of any error or omission by the Society of any officer, servant or agent of the Society resulting in registration/entry contrary to any of the foregoing regulations, the Society shall investigate and thereafter:

20.1 Confirm registration/entry notwithstanding the fact that it was made contrary to one or more of the above regulations, or

20.2 Extend any time stipulated by the said regulations and allow a fresh application for registration or entry to be made, or

20.3 Refuse to confirm the registration or entry and order it to be deleted.

Regulations for Entry of Stock in the Welsh Part-Bred Register

21. DEFINITION

For the purpose of these Regulations, a Welsh Part-Bred is a horse or pony with a pedigree of not less than 12.5% per cent of registered Welsh blood, calculated from either sire or dam, or cumulative from both.

Any colour is acceptable, including piebald and skewbald.

22. APPLICATION FOR ENTRY

Each application for entry in the Welsh Part-Bred Register shall be made on a form supplied by the Society. On completion, the form shall be signed by both the owner and the breeder, neither of whom need be Members of the Society.

23. STALLION LICENCE

Regulation 12 will apply to the offspring of stallions registered or entered in the Society’s Stud Book or Registers.

24. TIME LIMIT

An application for entry may be made at any age.

25. OTHER REGULATIONS

Regulations 8.3, 10.1, 10.2,14, 16, 17, 18, 19, and 20, above shall apply to the entry of stock in the Welsh Part-Bred Register.

Regulation 13 above shall also apply, except that 13.1 and 13.6 shall not apply and 13.2 and 13.10 shall only apply if the stallion is contributing Welsh blood to the progeny.

Regulations for the Registration/Entry of Stock in the Overseas Register

26. Applications to register or enter ponies and cobs bred outside the United Kingdom eligible for registration/entry in the Overseas Register of the Welsh Stud Book may be accepted under the above Regulations. Animals eligible for registration or entry must also conform to the following additional regulations:

26.1 Animals must be by a registered stallion in respect of which, if exported, the Society issued an Export Certificate and out of a registered mare or one entered as F.S.2. in respect of which the Society issued an Export Certificate, or

26.2 Animals descended from those registered under 26.1 above, and providing the application for registration complies with Regulations 5 and 6.

[NOTE: If the progeny of exported stock has not been registered in the Welsh Stud Book then the second and subsequent generations will not be accepted.

Regulations for Entry in the International Register as from 1stJanuary, 1994

27. DEFINITIONS

For the purpose of these Regulations, the following definitions shall apply:

27.1 An Internationally Registered pony or cob is a pony or cob entered in the International Register. Such animals are bred from either:

  1. parents both of which are either registered in the International Register or confirmed as being Internationally Acceptable, or
  2. one parent either registered in the International Register or confirmed as being Internationally Acceptable and the other parent registered/entered in the Welsh Stud Book or the Overseas Register.

27.2 The age of an animal is calculated from 1st January of the year of birth.

28. APPLICATION FOR ENTRY

Each application for the registration of a colt or filly in the International Register shall be made on a form supplied by the Society. On completion the form shall be signed by both the owner and the breeder. The breeder is the recorded owner or lessee of the dam at the time of foaling. Each application shall be accompanied by the prescribed fee. An application for registration or entry will only be considered when both the applicant and the breeder are paid up members of the Society.

Applications for the entry of geldings will be considered from non-members at the prescribed fee.

29. STALLIONS LICENCE

An application for entry will only be considered when the sire holds:

29.1 A Licence issued by the Society, or

29.2 A Veterinary Certificate issued before 1st January, 1983 and inspected by the Society, or

29.3 A Stallion Licence issued by the Ministry of Agriculture, Fisheries and Food inspected by the Society, or

29.4 In the case of the sire being confirmed as Internationally Acceptable or registered in the International Register, a Licence issued on a basis comparable to the Society’s Licensing Scheme and approved by the Society as such (DNA profile required).

30. TIME LIMITS

30.1 Each application for registration shall be lodged with the Society on or before 31st December of the year of birth.

30.2 An application for the entry of a gelding may be made at any age following castration.

31. OTHER REGULATIONS

The following regulations shall also apply to the entry of stock in the International register: 3,4,7,8 9, 10, 11, 13, 14, 16, 17, 18, 19, 20, 21, 22, 23, 24, and 25.

Regulations for Animals Recognised as being Internationally Acceptable

32. DEFINITIONS

For the purpose of these Regulations the following definitions shall apply:

32.1 An Internationally Acceptable pony or cob is a pony or cob which has been verified as descending from stock correctly exported from the United Kingdom with the appropriate Export Certificates issued by the Society.

32.2 The age of a pony or cob is calculated from 1st January of the year of birth.

33. APPLICATION FOR ENTRY

Each application for entry as Internationally Acceptable shall be accompanied by:

  1. Evidence in the form of an extended pedigree(s) that the pony or cob has descent on every line of its pedigree, irrespective of the number of generations, from ponies or cobs registered in the Welsh Stud Book or entered in its Appendix and which have been certified by the Society as being exported.
  2. The prescribed fee.

33.1 Applicants need not be members of the Society. Individual overseas owners can apply direct to the Society, irrespective of whether or not there is a Society in their own country.

33.2 Where the Society deems it necessary, a pony or cob, recognised as being Internationally Acceptable may be issued with appropriate documentation.

34. NON-ACCEPTANCE

The Society shall have the right to decline to accept an application for entry when, in its opinion, the evidence accompanying the application is unsatisfactory.

Regulations for Entry in the Section X Register

35. Definition

For the purpose of these Regulations the following definition shall apply:

35.1

Animals are entered in the Section X Register of the Welsh Stud Book in accordance with EU96/78.  The Register is open to animals of proven parentage but who otherwise do not comply with the Society’s current Regulations.

36. APPLICATION FOR REGISTRATION

Application for entry in Section X shall be made on a form supplied by the Society and, except in the case of Geldings and animals eligible for entry in the Welsh Part Bred Register, shall be lodged with the Society on or before 31st December of the year of birth.  Foals of acceptable colour, produced from a mare who is herself registered in Section X for colour reasons alone, and by licensed, registered sire are accepted for registration in the main register.

37. STALLION LICENCE

Regulation 12 will apply if appropriate.

38. SHOWING

Animals entered in Section X are not eligible to be shown in classification for the Welsh Breeds or Mountain and Moorland competitions.

39. OFFICIAL SOCIETY SALES

Animals registered in Section X shall be eligible to be entered and sold at Official Society Sales.

OTHER REGULATIONS

The following regulations shall also apply to the entry of stock in Section X as appropriate to Pure Bred and Welsh Part Bred animals can be entered: 1, 2, 3, 4, 5, 7, 8, 9, 10, 11, 13, 14, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 26, 30, 31, 32, and 34.