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Report of the Council Meeting held on the 8th December 2014

Welsh Pony & Cob Society

Report of the Council Meeting held on Monday 8 December 2014

Council was welcomed to a very full agenda at its meeting of 8th December 2014. Minutes of the previous meetings (13th October and 10th November) were confirmed and accepted. Reports were tabled from the Standing Committees.

The installation of solar panels at Bronaeron was agreed on the advice of the Finance and HR committee which also reported that, sadly, our receptionist Katie Parry will shortly be leaving us.  We wish her every success in the future. The Education and Welfare committee have agreed the interview process for the Welfare Liaison Officer and Representatives and all applicants will shortly be invited for interview. The Judging and Showing Handbook for 2015 was presented to council by the J&S committee and it was duly accepted. Their next meeting will be devoted to a complete review of the Judges’ Assessment procedures. A very positive report from the Australian WP&CS on their recent Judges’ Assessment day had been received.  It was passed that, with immediate effect, those judges in Australia on the UK Panel can attend seminars in their own country and that the Society advocated the Australian model for all countries wishing to set up their own Judges’ Panel.  The Members’ Services committee reported that selection had taken place for the Young Ambassador Elect for 2015 and also the Young Achiever’s award for 2015. The Promotions committee had a post HOYS review and are now finalising the new Promotions leaflet whilst work on the Welfare leaflet is ongoing.

The Society had its annual meeting with RWAS and council agreed to award a Championship award for the highly successful Gelding classification which proved so popular in the 2014 Royal Welsh Show. Council are also able to report that a favourable response has been received from the Charity Commission on the building of a new pavilion.  This means that plans for a new pavilion at Llanelwedd can now proceed and meetings with architects can now be scheduled. The future of the Open Forums was discussed at length with support for the idea of encouraging local Welsh Pony and Cob Area Associations to hold meetings to which they could invite both trustees and non-Association members. There may also be an opportunity to align these meetings to ‘local’ Young Peoples’ meetings. The Members’ Services committee are to discuss this with the local Associations to get their views.

Nominations were received, and elections took place, for Honorary Life Members 2015, Honorary Vice Presidents 2015, the Miss Brodrick Memorial Trophy 2015 and other special awards.  In 2015, for the first time, members will have the opportunity to vote for the President-Elect so papers for this ballot will be distributed in the Spring posting together with the voting papers for council members.

The monthly IT update was given by Peter Cooper: the new broadband is in, WPCS OnLine is looking good for release in January 2015, the Stud Book is in work and plans to replace the WP&CS aging server have been accepted. Again we acknowledge the professional contribution Gary Atkinson has made in all this.

The production of the 2015 Journal is well on course. Members are encouraged to now be thinking of sending in material for the Spring 2015 magazine to the editor, David Blair by Friday the 9th of January 2015.

A great deal of correspondence to council was considered and dealt with. Membership was approved for 51 people.

Ann Bigley

Chair of Council

18th Dec 2014