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Notice to Members regarding GDPR

As a result of a number of enquiries made to the Society following the announcement made on the website regarding GDPR, it is important to clarify for our members any ambiguity that may have arisen as a result.

The General Data Protection Regulation  (GDPR). The long process of agreeing new legislation designed to reform the legal framework for ensuring the rights of EU residents to a private life was was ratified mid 2016 and immediately became law. Member states have had a 2 year implementation period. Vigourous enforcement will commence by 25th May 2018 at the latest. The WPCS, like many other charities, companies, public bodies and organisations that handle personal data is currently getting to grips with the detail The WPCS is better placed than some at present but the new procedures and measures set out in the 204 pages of new legislation should not be underestimated.

GDPR is designed to enable individuals to better control their personal data and bring harmony to EU member states. It has effectively replaced the Data Protection Act 1988 that the WPCS has been working under until recently. The important issues to grasp are that under GDPR there has tobe a contractual agreement between the  Contoller/Processor of an individual’s data (WPCS) and the individual (the member). It is important to note that purely being a member or submitting articles and information in any WPCS publications, whilst indicating implied permission, is not a contractual data agreement as set out by GDPR. Publications such as show results, sales and other publications identifying other 3rd party individuals also have to be considered and also do not constitute the contractual data agreement of GDPR.

The GDPR introduces more vigourous enforcement measures upon bodies and subsequent sanctions driven by fines. These fines can be up to 2% of the gross revenue of the organisation that breaches GDPR.

For this and for reasons of due diligence, the WPCS, whilst preparing submissions for publications due to be released prior to GDPR enforcement in May 2018 has taken steps to advise it’s members that the processes for ensuring publications such as the 2018 journal, stud books and any other publications are currently under review. It is likely that a number of members may shortly receive specific Personal Data Contracts for consent to publish personal data in line with GDPR.

The Society, supported by professional advice provided by experts in this field, intends to ensure all publication deadlines are met. Whilst this presents a huge task for our staff, the support and co-operation of all our members would be greatly appreciated.

16th Jan 2018