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Council Meeting Summary - 9th February 2015

Council meeting Summary 9th February 2015
A meeting of council was held at Bronaeron on Monday 9th February. A minute’s silence was held in respect of Jane Edwards, Anne Lumsden, Janet Rowlands, Mike Rowlands, Anne Williams and all members recently departed. We welcomed our new receptionist, Kayleigh Tonkins, to the WPCS staff team. Firstly, reports from the Standing committees were received. Solar panels are being installed in Bronaeron which should prove profitable for the society. The 2014 Society’s accounts were received and accepted by council. Interviews for the position of Honorary National Welfare Co-ordinator have taken place and we are pleased to say that Mr E Gummery has been duly appointed. The appointment of area representatives is now in the pipeline. The 2015 Journals are to be delivered to the Society’s offices on Friday 13th February so that staff can start the mammoth task of collating all the material due to be sent out to members on Friday 20th February. Members should be aware that the new membership cards will be enclosed within the plastic bag on the front of the mailing bag – do not throw them away by accident!
The Judging and Showing committee has commenced a complete review of the Judges’ Assessment and related procedures. This is ongoing but it was agreed that, as of the 2016 assessment, all applicants applying for the Ridden panel must already be on the Society’s In Hand panel to ensure that breed standards are adhered to. Those judges already on the WPCS Ridden panel, yet not on an In Hand panel, will remain as such without having to sit an In hand assessment. The next Judges’/Breeders’ conference is to be held on Saturday 31st October 2015 at Stoneleigh Park. 
It was confirmed that all new Members’ packs should include copies of the updated Conformation booklet, the Breed Management booklet, the Welsh Ponies and Cobs breed leaflet, the 2015 Judging Rules and information of available merchandise. All Area Associations have now been contacted asking them to consider hosting an Open Forum in conjunction with one of their own meetings. Moreover it has been suggested that they might have a joint event with any nearby association should it be practical. The final draft of the Young Peoples’ Group Scholarship Award was agreed by council who expressed their continued support of the young people within our society.
The date of submission is imminent for Architects’ tenders for the proposed new WPCS pavilion at the RWAS showground. Whilst recognising the constraints of obtaining planning permission the WPCS council is hoping that construction might start immediately after the 2015 Royal Welsh Show. The Anglo Welsh register, introduced by council a year ago, has received a total of six registrations. After discussion it was decided the Anglo Welsh register be closed and that these six animals be put into the Welsh Part Bred register. 
Council received its monthly IT update. The office now has a new XIS server and the web server has been upgraded, WPCS Online continues to be developed. Peter Cooper is to attend the AGM where he hopes showcase Sire Ratings and In Hand Medal class results from 1999 – over 28,000 classes – by show, by animal and also the results of animals’ progeny.
Finally, extensive correspondence was dealt with by council and the enrolment of 37 members was accepted. 
Ann Bigley
13th Feb 2015